Office Specialist 2

Office Specialist 2 Bookmark this Posting | Print Preview | Apply for this Job Please see Special Instructions for more details.
To ensure full consideration, applications must be received by February 23, 2024.
Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled.
The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.
e.
posting specific question responses, transcripts, etc.
Your profile MUST clearly show how you meet the minimum/required qualifications for the position.
Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Tara Gallagher, tara.
gallagher@oregonstate.
edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Position Details Position Information Department Ext Klamath Co Office (TEX) Classification Title Office Specialist 2 Job Title Office Specialist 2 Appointment Type Classified Staff Job Location Klamath Falls Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Office Specialist 2 position for the Division of Extension and Engagement and the Extension Klamath County Office at Oregon State University (OSU).
This Office Specialist 2 (OS2) position is based at the Oregon State University Extension Service Klamath County Office in Klamath Falls, Oregon.
The OSU Extension Service engages the people of Oregon with research-based knowledge and education that strengthen communities and economies, sustain natural resources, and promote healthy families and individuals.
Purpose of this Position As a team member, this OS2 provides general, marketing, and technical support for the OSU Extension Klamath County office as assigned.
The Office Specialist 2 must know all facets of the OSU Extension Klamath County Office and is expected to independently organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs.
In addition, this OS2 should have general knowledge of database management, web-based software programs, and web contents maintenance software and be proficient with computer software such as or similar to Microsoft Office Suite.
About the division: The Division of Extension and Engagement (Division) is core to Oregon State University’s mission.
The Division helps create real solutions and positive impact across Oregon and beyond.
The Division is aligned under the leadership of the Vice Provost for Extension and Engagement.
To learn more about our Division and its core units and initiatives, please visit our Division website: https://engagement.
oregonstate.
edu/.
The Division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace.
This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.
Commitment to inclusive excellence: Oregon State University is committed to a culture of belonging and collaboration.
We envision collaborative and respectful environments that are safe, inclusive, and welcoming.
All employees are responsible for achieving this commitment.
This commitment includes, but is not limited to, complying with Civil Rights and Language/Visual Access regulations.
OSU Division of Extension and Engagement’s Diversity, Equity, and Inclusion Unit https://extension.
oregonstate.
edu/about/diversity-equity-inclusion OSU Mission Statement https://leadership.
oregonstate.
edu/trustees/about-board/oregon-state-university-mission-statement Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers.
We don’t wait for challenges to present themselves — we seek them out and take them on.
We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.
We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS: • Top 1.
4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.
S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.
3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.
edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns.
Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.
Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life.
OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities This office specialist embeds the commitment of the university to inclusive excellence in all interactions and duties performed and contributes to a safe, welcoming and respectful learning and workplace environment.
45% – General Office Support Provides backup support and other assigned support tasks for the OSU Extension Klamath County Office.
Assists other office support personnel and Administrative Office Manager as needed.
Assists with providing support for the educational programs.
Assists with answering telephones, screening and directing calls, and taking messages.
Assists callers and office visitors by providing accurate information and referring to appropriate personnel.
Assists with processing travel reimbursements and other financial transactions as needed.
50% – Marketing Support Utilizes OSU’s content management system to provide support and maintain the OSU Extension Klamath County web pages and social media by keeping the contents updated, current and user-friendly, working with the appropriate OSU departments as needed.
Manages the contents of the Extension webpage/Facebook and other digital marketing media.
Provides digital marketing, including script editing.
Supports remote workshop programming, including video editing.
Ensures marketing that embeds diversity and social justice.
Ensures diversity of images, identities and perspectives represented in photos, artwork, and printed materials, working with the OSU Extension Diversity, Equity, and Inclusion Unit.
Ensures the accessibility of marketing materials, including language access and formats.
Provides live stream assistance and operates the audiovisual equipment.
Serves as Front Office resource for Extension equipment.
Coordinates radio advertisements and digital marketing promotions, including scheduling.
Coordinates Klamath County Extension Newsletter, including curating content, development of subscription base, and delivery of digital newsletter.
Attends Klamath County Extension and community partner events as assigned to capture marketing and promotional images, video.
Ability to travel may be necessary.
Follow OSU and division brand guidelines, digital publishing standards and digital contact management data integrity practices for programmatic communications, marketing and engagement.
5% – Other Duties Performs other duties as assigned by the Administrative Office Manager or Regional Director.
Attends training opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies to assist program faculty as relevant to position duties.
Participates in professional development programs aimed at serving a wide range of populations, particularly those that have been historically underserved/excluded from participation.
Contributes to a safe and inclusive environment to all Extension and Engagement constituents and clients.
Ensures a welcoming and inclusive customer service for all.
What We Require Two years of general clerical experience.
One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
What You Will Need Website content editing experience.
Excellent oral and written communication skills.
Excellent customer service skills.
Detail oriented.
Work independently with minimal supervision.
Make independent decisions and recommendations that align with policies, rules, and procedures.
Record keeping experience.
Demonstrated commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.
Proficient in using networked computers, including software such as or similar to Microsoft Office Suite and spreadsheets.
General knowledge and ability to use computers, including proficiency with information technology, professional office software and collaborative work platforms.
Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.
Ability to serve as a resource person.
Ability to maintain confidentiality and professionalism.
Ability to work as a collaborative member of a team.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have Bilingual (English and Spanish) and Bicultural.
Demonstrated ability to engage Spanish-speaking audiences through the utilization of bi-literate and bicultural skills.
Ability to incorporate use of web, social media, newsletter or other digital technologies in program development or outreach activities to achieve goals.
An understanding of information technology such as computer hardware, software, peripherals, IT devices, and software installations/upgrades to coordinate those with OSU Information Technology for off-campus locations.
Working Conditions / Work Schedule Typical office environment.
Ability to lift and move 50 pounds or more.
Ability to work in environments where livestock and animals are present, including outdoor and indoor settings.
Ability/access to travel may be necessary to attend events related to marketing assignment of positions.
Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $16.
19 Max Salary $23.
69 Link to Position Description https://jobs.
oregonstate.
edu/position_descriptions/86915 Posting Detail Information Posting Number P04663CT Number of Vacancies 1 Anticipated Appointment Begin Date 04/08/2024 Anticipated Appointment End Date Posting Date 02/16/2024 Full Consideration Date 02/23/2024 Closing Date 03/01/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by February 23, 2024.
Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled.
The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.
e.
posting specific question responses, transcripts, etc.
Your profile MUST clearly show how you meet the minimum/required qualifications for the position.
Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Tara Gallagher, tara.
gallagher@oregonstate.
edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Supplemental Questions