Office Support Specialist (Office Specialist 2)

Initial Posting Date: 03/20/2024 Application Deadline: 04/02/2024 Agency: Department of Environmental Quality Salary Range: $3,061 - $4,443 Position Type: Employee Position Title: Office Support Specialist (Office Specialist 2) Job Description: The Oregon Department of Environmental Quality strives to build and sustain an inclusive environment that embraces and values diversity.
Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging.
We are an equal opportunity employer and do not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or physical or mental disability.
Candidates from diverse backgrounds are encouraged to apply.
We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications.
Lived experience may count towards the preferred qualification.
If you are excited about this position, we encourage you to apply.
If you are unsure as to whether or not you meet the qualifications of this position, please contact us to discuss your application.
Are you passionate about preserving, enhancing, and protecting Oregon’s environment? If so, please consider a career with the State of Oregon at the Department of Environmental Quality (DEQ).
At DEQ, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, land, and water.
Here is a video about DEQ: https://youtu.
be/E-Cs6M9AAlU The Oregon Department of Environmental Quality has a full-time opportunity available for an Office Support Specialist (Office Specialist 2) in Medford, Oregon.
Please consider joining an innovative team, and work to advance our agency’s mission to protect and improve Oregon’s environmental quality.
There are 3 regions (Northwest, Western, and Eastern); this position is in Western Region.
The Regions provide the following services: compliance inspection of regulated entities; enforcement of permit requirements and administrative rules; issuance of air, water, and solid waste permits; investigation of complaints; issuance of subsurface permits; response to spills or other incidents with environmental impacts; direct contact and liaison with other governmental entities, industries, and the public; and technical assistance to regulated entities and the public.
Click here to view a map of all of the DEQ offices.
What you will do! You will provide clerical and administrative support for the Western Region Medford Office.
This work will include answering phone calls; receiving, logging, and referring complaints to the appropriate staff; preparing correspondence, reports, and memos; entering and tracking detailed program information into various databases; ensuring compliance with Agency report deadlines; procuring office supplies; maintaining ongoing records for staff; maintaining office petty cash fund; coordinating file reviews for the public; performing invoicing as needed; helping the public with onsite septic applications, entering applications into program specific database, and helping maintain database information for accuracy; and receiving and distributing onsite septic inbound calls for technical staff.
In addition, through coordination and scheduling with other Medford support staff, you will ensure general receptionist and support coverage, including general mail delivery and routing.
What’s in it for you! The opportunity to work in a productive and creative environment where no two days are ever the same! We offer a competitive benefits package that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 11 paid holidays a year.
In addition, we offer membership in the Public Employees Retirement System (PERS), and you have the opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).
If you are passionate about Oregon's environment, apply today! This is a full-time, AFSCME represented position.
This recruitment may be used to fill future vacancies.
What are we looking for? Minimum Qualifications: 2 years of general clerical experience that included keyboarding, word processing, and generating documents, OR an Associate’s degree.
Candidates who are most competitive will also reflect the following: Demonstrated understanding the historical impacts for marginalized and underrepresented communities; ability to take personal responsibility for increasing their knowledge of environmental justice and diversity, equity, inclusion, and belonging.
Familiarity with Microsoft 365 and Office products: Word, Excel, Outlook, OneNote, Teams, and Access.
Familiarity with business connectivity software such as Microsoft Teams, Zoom or other similar software.
Experience using standard office equipment such as desktop and laptop computers, printers, copiers, scanners, video equipment, etc.
Experience with databases, including entering data, running reports, and maintaining data integrity; familiarity with various DEQ Databases such as YDO, JIRA, etc.
Demonstrated customer service skills; ability to act professionally and courteously with internal and external individuals, including coworkers, managers, other staff, and members of the public in-person, via e-mail, and via phone.
Strong organizational and time management skills with an ability to switch priorities or projects seamlessly; high aptitude for learning new things and an ability to pay attention to detail.
Experience with records management; experience maintaining electronic and hard-copy files; experience using software for records management.
Excellent verbal and written communication skills, as well as interpersonal skills.
Experience researching, analyzing, and interpreting data, laws, policies, and procedures, and providing guidance on them to the general public.
Working Conditions: DEQ believes in a diverse and inclusive work environment.
All employees are expected to contribute to a work environment that collectively values and benefits from respecting its diversity and promotes a culture of inclusiveness.
This position will be based out of DEQ’s office in Medford, Oregon and will require full-time in office work.
There will be occasional travel on official State business for meetings, trainings, conferences, and public hearings, some of which may include evening work, weekend work, and/or overnight stays.
How to Apply: (complete the application in full) External Applicants Click on the “Apply” button and submit your application.
Click this link for the External Candidate job aid, and view this video for additional information.
Internal Applicants (current State of Oregon employees): Apply through your employee Workday account.
View this knowledge article for assistance.
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This posting closes at 11:59 PM on the close date listed.
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Please Note: In addition to your related work experience and education, DEQ will use the desired attributes and minimum qualifications above, under the “What are we looking for?” section to determine whom to interview.
Please make sure your attributes and minimum qualifications are clearly demonstrated in your application material.
Veterans Information: DEQ provides veterans’ preference points to all eligible veterans.
For more information on veterans’ preference, please visit Veterans Resources, or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666.
For privacy reasons, please do not attach veterans’ preference documents when initially applying.
You will be asked to submit those at a later time.
Pay Equity: As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill.
We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation.
Please visit https://www.
oregon.
gov/das/hr/pages/equity.
aspx for more information.
Please note: the salary listed is the non-PERS qualifying salary range.
If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.
95% (6% goes to PERS and .
95% covers payroll taxes).
Please review the Classification and Compensation page for more details.
The salary range for this position will be truncated as of April 1, 2024, which will impact the minimum salary for this classification.
The new salary range on April 1, 2024 will be $3,277 - $4,443 monthly.
Work Authorization: DEQ does not offer visa sponsorships.
On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States.
In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity.
DEQ is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
Questions/Need Help? If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at maddy.
ouye@deq.
oregon.
gov or (503) 347-5759.
TTY users: please use the Oregon Telecommunications Relay Service at 1-800-735-2900.