POSITION TITLE: Secretary
POSITION SUMMARY:
Under minimal supervision, performs data entry, clerical and reception support for the Human Resources Department; including filing and answering telephones.
Identifies and satisfies the needs of customers.
Assists the HR team with clerical duties as needed.
Interacts with employees, applicants and visitors in a cheerful, cordial manner.
ESSENTIAL JOB FUNCTIONS:
Greets, screens and provides assistance to the general public and our employees.
Answers telephones, screens calls and transfers calls accordingly.
Opens office mail and routes to appropriate department members.
Maintains personnel files (i.
e.
, filing, copying etc.
) and authorizes appropriate access to employee files.
May arrange for office repairs to office equipment as needed, inventories, orders and maintains office supplies.
Actively participates in team meetings and records minutes for the meeting.
Completes and sends Verifications of Employment and initial Unemployment Claims.
Have a working knowledge/understanding of employee benefits in order to have the ability to interface with employees and answer questions.
Performs education and license/certification verifications.
May type correspondence and other work as needed accurately and in the correct format.
Assists the HR Business Partners/Assistants with pre-hire drug screens.
Assists the HR team with administrative duties as needed.
MARGINAL JOB FUNCTIONS:
Performs other duties as assigned.
Minimum Requirements
QUALIFICATIONS:
REQUIRED:
Minimum of one year office/ secretarial experience, 50 wpm typing and word processing skills and must be able to work independently.
Ability to communicate effectively, orally and in writing.
Have excellent telephone skills and be a team player.
Ability to organize, prioritize work and pay strict attention to detail.
Ability to multitask with frequent interruptions.
Must maintain a high level of confidentiality at all times.
Proficiency in all Microsoft Applications.
PREFERRED:
Prior Human Resources/HRIS experience.
TYPICAL PHYSICAL/MENTAL DEMANDS:
Sedentary to medium physical demands.
Ability to occasionally lift up to 25lbs, some stooping to gain access to files.
Excellent organizational skills.
High stress, many interruptions; ability to communicate with all types of personalities.
Ability to work independently as well as with others.
Must maintain strict confidentiality.
PAY RANGE: $17.
35 - $25.
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