Executive Administrator

Overview: We are seeking a highly organized and proactive Executive Administrator to join our legal cannabis business in Oregon.
As the Executive Administrator, you will be responsible for overseeing a team of administrators, ensuring smooth day-to-day operations, and providing crucial support in various areas, including HR, payroll, compliance, and financial management.
This role requires a strong understanding of state and local regulations, OSHA compliance, basic HR principles, and the ability to manage multiple people and projects simultaneously.
Responsibilities: * Team Oversight: * Lead and supervise a team of administrators, providing guidance and support to ensure efficient daily operations.
* Foster a positive and collaborative work environment within the administrative team.
* HR and Payroll Support: * Collaborate with the HR manager to assist with HR-related tasks, including employee onboarding, benefits administration, and payroll processing.
* Serve as a backup for HR manager's duties in their absence, ensuring continuity in HR processes.
* Compliance Management: * Stay abreast of state and local regulations pertaining to the cannabis industry in Oregon.
* Ensure company-wide compliance with relevant laws, regulations, and industry standards.
* OSHA Compliance: * Implement and oversee Occupational Safety and Health Administration (OSHA) compliance measures.
* Conduct regular safety audits and training sessions to promote a safe working environment.
* Financial Account Management: * Manage company bank accounts, overseeing transactions and reconciliations.
* Develop and maintain relationships with lenders, managing any financial agreements or transactions.
* Administrative Efficiency: * Streamline administrative processes to improve efficiency and productivity.
* Implement best practices for record-keeping, documentation, and communication within the administrative team.
* Vendor and Supplier Management: * Coordinate with vendors and suppliers to ensure timely delivery of goods and services.
* Negotiate contracts and terms with vendors to optimize cost-effectiveness.
* Meeting Coordination: * Coordinate and schedule executive meetings, prepare agendas, and assist with meeting logistics.
* Record and distribute meeting minutes as needed.
Qualifications: * Bachelor's degree or equivalent experience in business administration, human resources, or a related field.
* Proven experience in administrative leadership roles.
* Familiarity with HR processes, including payroll and benefits administration.
* Willingness to learn or basic understanding of Oregon's cannabis regulations and compliance requirements.
* Knowledge of OSHA regulations and experience implementing safety protocols.
* Financial management experience, including managing bank accounts and relationships with lenders.
* Excellent organizational and multitasking skills.
* Strong interpersonal and communication skills.
* Ability to lead a team and foster a positive working environment.
If you are a seasoned administrative professional with leadership experience, a solid understanding of HR and compliance in the cannabis industry, and the ability to manage financial aspects of the business, we invite you to apply for this exciting opportunity in our dynamic Oregon-based cannabis business.
Job Type: Full-time Pay: $50,000.
00 - $70,000.
00 per year Benefits: * 401(k) * Employee discount * Health insurance * Paid time off * Professional development assistance Schedule: * 8 hour shift * Monday to Friday Ability to Relocate: * Grants Pass, OR: Relocate before starting work (Required) Work Location: In person