Office Specialist 2

Initial Posting Date: 04/11/2024 Application Deadline: 04/17/2024 Agency: Forestry Department Salary Range: $3,218 - $4,338 Position Type: Employee Position Title: Office Specialist 2 Job Description: Opportunity Awaits, Apply Today! Our Mission – To serve the people of Oregon by protecting, managing, and promoting stewardship of Oregon's forests to enhance environmental, economic, and community sustainability.
The Benefits of Joining Our Team Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more.
Great Benefits Package - watch this video here You’ll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon! Click here.
What we are looking for: ODF is looking for an Office Specialist 2 to provide administrative support for Grants Pass and district staff for all programs.
These related duties are in the areas of: ODF is looking for an Office Specialist 2 to provide administrative support for Central Oregon District in department programs.
These goals and related duties are in the areas of: Accounts Payable Initiate, prepare and process AFP/PO/CRO for general account payables.
Office Administration & Support Provides general reception for Unit front office through duties listed in this section: Opens (0800) and closes (1700) the Unit office during the weekdays.
Daily, sorts, date stamps and distributes incoming mail according to addresses and general knowledge of the unit and district personnel.
Daily prepares outgoing mail according to addresses and general knowledge of the agency in a timely manner.
Proofreads, edits and types a variety of reports, forms and correspondence as directed by the District Business Manager (DBM) and District Forester (DF).
Retrieves, routes, creates and sends electronic mail messages via the computer system.
Updates the general bulletin board, the directives and other general use manuals and the general filing system.
Receives monies for sales of district maps.
Greets general public.
Provides assistance and general information to public.
Receive and forwards incoming calls on a multi-line system.
Takes messages or send to appropriate voicemail for the unit and district personnel.
Updates general unit voice mail greeting depending on season, fire restrictions and Industrial Fire Precaution Levels (IFPL).
Inventories and orders all office supplies.
Coordinates District business card orders, name tag orders and logo apparel orders in conjunction with the AS1 position.
Receives, verifies for accuracy and enters vehicle logs into computer monthly.
Coordinates record retention maintenance to include maintaining storage spreadsheet, numbering system and record destruction on destroy by dates.
Develop and recommend revisions to office procedures for position as needed.
Provides back up to other office staff as needed and may be asked to take deposits to the bank (may require travel).
Keeps track and coordinates conference rooms usage and meeting logistics including coordinating and hosting Zoom related meetings.
Minimum Qualifications Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience.
Note: Driver’s License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business.
If your license is from outside Oregon, you must submit at least a three-year court/DMV printout.
If you have an Oregon driver’s license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.
Desired Skills: If you have these skills and attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position.
We may also use transferable skills, experience, and education to help us decide who will move forward.
Ability to work with minimal or no supervision and to follow verbal instructions.
Ability to communicate effectively, high skill level required in writing and editing.
Ability to work well with others.
Ability to verbally explain decisions and to resolve problems through negotiations.
Proficient use of personal computer and ability to learn and use multiple software programs Word processing, spreadsheet and database skills.
Accuracy and attention to detail, ability to communicate, negotiate, and work with multiple stakeholders including state, local, and federal agencies and private entities.
How to Apply: Please ensure the work history in your applicant profile is up to date.
Current State of Oregon employees – You must apply through your employee Workday account.
Cover letter and resume are both required - Failure to submit the required cover letter or resume will remove your application from consideration.
Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
Additional Details: This recruitment may be used to fill future vacancies.
This position is represented by the Service Employees International Union (SEIU).
If you have questions about this Recruitment, please contact Hiring Manager: Karen Jarratt, Karen.
jarratt@odf.
oregon.
gov Agency does not offer visa sponsorship.
Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.
Veterans - If you are an eligible veteran and you meet the qualifications, veterans' preference points will be added to your score.
After you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time.
For further information, please see the following website: Veterans Resources.
If you need an alternate format to apply, please contact: Chris.
l.
fisher@odf.
oregon.
gov.
ODF is an Equal Employment Opportunity and Affirmative Action Employer.
We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or