Office Manager

The objective of the Office Manager is to present a welcoming and friendly atmosphere and maintain daily workflow for clients and team members.
The ideal person for the role is someone with a generally sunny disposition who would call themselves a "people person".
Someone with high energy who loves to learn new things and is a creative problem solver.
This person would be organized and have the ability to work independently but loves collaboration with teams or small groups.
This person is likely highly organized with strong computer skills.
This person would also likely have a helpful, positive attitude and would enjoy making connections with all types of people.
The ideal candidate would be comfortable learning new software skills as they are trained in to the position.
The Responsibilities of an Office Manager include, but are not limited to: * Timely and accurate data entry into Quickbooks, construction software (BuilderTrend), etc.
* Reconciliation of vendor and credit card statements * Maintain up to date insurance and W-9 on all subcontractors * Answer phones and appropriately handle inquiries * Prepare monthly subcontractor payments * Accept and process mail daily * Manage office supply and company branded apparel inventory * Prepare, send and receive lien waivers at completion of projects * Ensure city business licenses are current * Ensure job documents are up to date in BuilderTrend (site plans, etc) * Set up of new jobs in QuickBooks and DropBox * Submit vendor rebate forms * Order and receive job materials including door hardware, plumbing fixtures, etc.
* Other misc.
tasks as assigned Preferred Qualifications: * Proficient with MS Office applications * 1 year of experience in an office setting * Strong organization and ability to handle multiple tasks * Positive and team-oriented attitude * Effective written and verbal communication A valid drivers license is required.
Job Type: Full-time Pay: $18.
00 - $22.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * Dental insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift * Monday to Friday Ability to Relocate: * Ashland, OR 97520: Relocate before starting work (Preferred) Work Location: In person