8408 - Administrative Specialist II - Family Support Division (District Attorney)

Job Description Jackson County Employment Opportunity.
The Jackson County District Attorney’s office is seeking a dynamic self-starter to join our team as a Family Support Case Manager! Apply today and become part of a program whose mission is to enhance the well-being of children and promote positive parental involvement by providing child support services to families.
Your contributions will make a difference in the lives of Oregon’s most valuable resource, our children.
You will find that we embrace inclusive and supportive work environments and respect the diverse perspectives, knowledge, and experiences of our coworkers and those seeking to join the organization.
We strive to build a workplace where all individuals are welcomed and appreciated; leading to increasingly higher levels of fulfillment, productivity and success.
Now is your chance to be part of an agency that will have positive impacts on current and future generations of young children and their families.
Jackson County strives to recruit, hire and retain the best employees! Pre-Employment Requirements and/or Preferences Pass a criminal background check prior to hire.
This position is represented by union group SEIU Job Duties and Requirements I.
Position Summary Performs a variety of responsible advanced office management, clerical and administrative support for an assigned project, division or department; assists in planning, organizing and coordinating support activities, operations and functions related to the assigned department; and, provides general information and assistance to staff and the general public.
Handles the most complex and difficult processes.
Provides technical and functional supervision over other clerical staff.
Works independently and exercises sound judgment and initiative.
II.
Examples of Essential Position Duties (The following duties represent some of the principal job duties; however, they are not all-inclusive.
Other duties may be required or assigned.
) Plans, organizes and coordinates support activities, operations and functions for a project, division or department; trains, monitors and provides functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters; may manage a caseload.
Performs responsible and advanced clerical and administrative duties in specialized, technical areas; composes correspondence; proofreads documents; receives, logs and resolves complaints; schedules staff, meetings and locations; provides quality assurance.
Assists the public in person and by telephone; answers advanced questions regarding departmental policies and procedures for the public, other departments and staff where judgment, knowledge and interpretation are utilized; serves as the primary resource for interpretation of department policy and procedures.
Oversees advanced paper and computer filing and record keeping systems, indices and registers; researches files and prepare reports as required for departmental purposes; computes or verify data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy; takes and maintains inventory records as assigned; operates a variety of office equipment and machines.
May participate in the preparation, coordination and administration of assigned budget; monitors expenditures; performs bookkeeping and accounting functions.
Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
Develops and maintains effective internal and external working relationships at all levels.
Has regular and reliable attendance.
Overtime may be required.
III.
Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions) Education and Experience High school diploma or equivalent AND five years of progressively responsible clerical and office support experience including experience overseeing the activities of a large department or division; OR Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.
License, Certificate or Other None IV.
Other Requirements Knowledge, Skills and Abilities Requires a knowledge of modern office practices and procedures; business English composition, spelling and basic arithmetic.
Ability to type accurately a variety of complex materials rapidly and accurately; operate office equipment and machines with accuracy and skill; alphabetize and arrange in numerical order; understand and follow oral and written instructions; implement new procedures and processes; understand, interpret and follow departmental procedures, rules and regulations; prioritize and organize work and train other staff; make decisions independently; make fast and accurate computations; compile data and prepare complex reports; establish and maintain effective working relationships with those contacted in the course of work.
Physical Demands (Performance of the essential duties of this position includes the following physical demands) Ability to work in a standard office environment; requires the ability to exert a small amount of physical effort in sedentary to light; may require some moderate lifting, bending, reaching, kneeling and some climbing requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies.
Working Conditions (Performance of the essential duties of this position includes the following working conditions) Work is generally performed in an office environment and may include exposure to disruptive people.
V.
Additional Information This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here.
The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management’s decisions on how to best allocate department resources.
Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification.
The County shall schedule employees and determine FTE consistent with its determination as to efficiency of operations, financial advantages to the County, and/or effective service to the public Equal Opportunity Employer JACKSON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Jackson County is committed to being an Equal Employment Opportunity employer and complying with the Americans with Disabilities Act.
Our commitment includes providing a respectful working environment that is free from discrimination and harassment in the workplace.
This commitment is made by Jackson County in accordance with applicable Federal, State and Local laws and regulations.
Upon your request, Jackson County will consider all requests for reasonable accommodation during the recruitment and selection process.
Because of the Immigration Reform Act of 1986, persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States.
For a copy of Jackson County’s Equal Employment Opportunity Plan, visit our web site at www.
jacksoncountyor.
gov or call 541-774-6036.
Jackson County Benefit Summary - SEIUJackson County provides an excellent, generous and comprehensive benefits package for eligible employees and their dependents, as applicable.
This overview provides highlights of the comprehensive benefits package Jackson County SEIU employees receive.
If any statement conflicts with the applicable plan documents, Codified Ordinance, Jackson County policies, and/or collective bargaining agreement, the applicable documents will govern.
InsuranceHealth Insurance – As of July 1, 2023 Regular full-time employees and their eligible dependents receive medical insurance, including prescription and chiropractic, dental, and vision coverage at a cost to the employee of $22.
82 per paycheck ($49.
45 per month) toward the monthly composite premium.
Regular full-time employees may not waive coverage.
Regular part-time employees may enroll in the full plan, with a prorated composite premium depending on their full-time equivalent (FTE), or may elect to waive benefits.
Coverage begins on the first of the month following an employee’s date of hire.
Hinge – Provided through Regence, Hinge is an online virtual Physical Therapy benefit for all employees and their dependents enrolled in the health insurance plan.
This online virtual service will work around your schedule in the comfort of your own home, and there is no cost to the employee.
Wellness Center by CareATC – In addition to health insurance, certain primary care medical services, lab services, and prescription medications are offered at no out-of-pocket cost for the employee who is enrolled in the County’s health insurance plan, and their eligible dependents at the wellness center.
Group Life Insurance and Accidental Death and Dismemberment – Fully funded for regular full-time employees (prorated for regular part-time employees), employees are eligible the first of the month coinciding with 30 days from date of hire.
The benefit is equal to two times the employee’s annual salary rounded to the next higher $1,000, to a maximum of $500,000.
Insurance in excess of $50,000 is a taxable benefit.
Long-Term Disability – Fully funded for regular full-time employees (prorated for regular part-time employees), employees are eligible the first of the month following date of hire.
The benefits are payable after a waiting period of 60 days at a rate of 66 2/3 percent of base salary, up to a maximum monthly benefit of $12,000.
Voluntary Accidental Death and Dismemberment – Regular employees may choose to participate in additional AD&D coverage through payroll deduction, and have the choice of plan and coverage amounts.
Voluntary Life Insurance - Regular employees may choose to participate in additional Life Insurance coverage through payroll deduction, and have the choice of coverage amounts.
LeavesVacation – Regular full-time employees earn vacation leave at a rate of 15 to 27 days annually depending upon years of County service.
Regular part-time employees earn vacation leave on a prorated basis.
Employees can carry forward up to two times the annual vacation accrual (prorated for part-time employees).
Vacation leave cannot be used during the first six full months of regular employment.
Twice per fiscal year, employees may request to be paid for vacation accruals, provided specific requirements are met.
Years of ServiceAnnual Vacation Accrual0 to 5 years 15 days (4.
62 hours/pay period)Over 5 through 10 years18 days (5.
54 hours/pay period)Over 10 through 15 years21 days (6.
47 hours/pay period)Over 15 through 20 years24 days (7.
39 hours/pay period)Over 20 years 27 days (8.
31 hours/pay period)Sick Leave – Regular full-time employees earn sick leave at the rate of 3.
70 hours per pay period (12 days annually), which starts to accrue during the first pay period.
Regular part-time employees accrue sick leave on a prorated basis.
Accrued sick leave may be used as soon as it is accrued.
Holidays – Regular full-time employees receive ten paid holidays annually (prorated for regular part-time employees), New Year’s Day, Martin Luther King, Jr’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.
Holidays that fall on a Saturday will be observed on the previous Friday and holidays that fall on a Sunday will be observed on the following Monday.
Personal Leave – Each fiscal year on July 1, full-time regular employees receive one personal leave day (eight hours; prorated for regular part-time employees based on the position’s FTE as of July 1).
Employees must be employed on July 1 to be eligible to receive the personal leave day.
Personal leave is used in 15-minute increments.
If it is not used, it does not roll over to the following year.
RetirementOregon Public Employees’ Retirement System – Jackson County participates in the State of Oregon Public Employees’ Retirement System (PERS).
PERS has Tier One, Tier Two, and the Oregon Public Service Retirement Plan (OPSRP) pension programs, as well as the Individual Account Program (IAP).
Tier One covers members hired before January 1, 1996; Tier Two covers members hired between January 1, 1996 and August 28, 2003; and OPSRP covers members hired on or after August 29, 2003.
IAP contains all member contributions (6% of covered salary, currently County-paid) made on or after January 1, 2004.
The legislature created the IAP in 2003 to provide an individual account-based retirement benefit for new workers hired on or after August 29, 2003, and for Tier One/Tier Two members active on or after January 1, 2004.
The IAP benefit is in addition to the member’s other retirement program benefit (i.
e.
, Tier One, Tier Two, or OPSRP).
Employees are automatically vested in their IAP account when their account is established.
IAP Redirect - Per Senate Bill 1049 (2019) contributions remain at the rate of 6% however, a portion of that 6% is redirected to the Employee Pension Stability Account (EPSA).
2.
5% is redirected for the Tier 1 and Tier 2 members and 0.
75% is redirected for OPSRP members.
The rest of the county-paid contribution is directed to the employee’s IAP.
Employee’s may choose to make voluntary contributions for the amount of the redirect through the Oregon PERS Online Member Services (OMS) at www.
oregon.
gov/PERS.
Salary Limit - Beginning January 1, 2020, SB 1049 changed the definition of “salary” for PERS purposes and created new limitations on annual and monthly “subject salaries.
” Your salary is used to determined member Individual Account Program (IAP) contributions, employer contributions to fund the pension program, and the final average salary used in calculating retirement benefits under formula methods.
The 2022 limit $210,582 per year.
The limit is prorated when members work fewer than 12 months in a calendar year.
OPSRP is designed to provide approximately 45 percent of an employee’s final average salary at retirement (for a general service member with a 30-year career or a police and firefighter member with a 25-year career).
OPSRP General Service: Unless employees are in a police or firefighter position, they are considered a general service member.
In addition to other retirement programs or any social security benefit, when employees retire, if vested, PERS will calculate monthly benefit using the following formula:1.
5 percent x years of retirement credit x final average salary.
Normal retirement age for general service members is age 65, or age 58 with 30 years of retirement credit.
General Service Benefit Calculation Example (employees can estimate benefits using any number of years and any final average salary):Final average salary: $45,000Retirement credit: 30 years as an OPSRP member30 (years) x 1.
5 percent = 45 percent45 percent x $3,750 (final average monthly salary) = $1,687.
50Single Life Option monthly benefit = $1,687.
50 ($20,250 annual benefit)Other BenefitsVoluntary Deferred Compensation Program – Jackson County offers regular employees the option to enroll in IRS Section 457 Deferred Compensation Retirement Plans.
The employee defers compensation through voluntary payroll deductions into this supplemental retirement plan.
The 457 plan is a separate retirement plan from PERS.
Voluntary Direct Deposit – An employee may choose to have their payroll check automatically deposited into their bank account.
Employees can choose up to four accounts to receive direct deposit funds.
Most banks allow participation of this program.
Voluntary Flexible Spending Account (FSA), Section 125 Plan – The FSA is a tax-free regular employee-funded account.
Regular employees may choose to participate in pre-tax health insurance premiums, out-of-pocket unreimbursed eligible health care expenses, dependent care expenses, and qualified transportation expenses, in order to have “before-tax” dollars deducted from their paychecks.
Employee Assistance Program (EAP) – The County has a fully-funded Employee Assistance Program (EAP) to offer.
The EAP is a FREE and CONFIDENTIAL benefit that can assist you and your eligible family members with personal problems, large or small.
The EAP provides confidential services to help people privately resolve problems that may interfere with work, family, and life.
The EAP is offered to regular employees, their dependents, and any household members.
Services include up to four face-to-face counseling sessions per year, 24/7/365 access to crisis counselors, and convenient access to on-line consultations with licensed counselors.