Court Operations Associate (Judicial Support Clerk)

Initial Posting Date: 12/13/2023 Application Deadline: 12/20/2023 Agency: Judicial Department Salary Range: $4,156 - $6,448 Position Type: Employee Position Title: Court Operations Associate (Judicial Support Clerk) Job Description: Interviews: will be scheduled within two weeks after application deadline.
Who we are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps.
The work you will do in this role affects members of our community who come to the court to have their cases resolved.
We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply.
We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.
We welcome all candidates who are inspired by our work and mission.
Benefits to you We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
The hourly equivalent for this position is $23.
98 - $37.
20.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job! In this job profile, we offer candidates new to OJD the first step of the salary range.
You are potentially eligible for a 5% annual increase.
Position Highlights We are hiring a Judicial Support Clerk (Court Operations Associate) to join us at the Josephine County Circuit Court in Grants Pass, Oregon.
Much of your day is spent managing court cases, entering data for cases, and providing customer service.
Your work will include receiving forms from parties to cases and attorneys, examining paperwork for accuracy, entering case data in OJD's electronic case management system, and coordinating case-related information with agencies, staff, and the public.
You will ready the courtroom by preparing judgments, observing activity during court sessions, entering data, using recording equipment to log events in real-time, announcing names of jurors during selection, swearing in witnesses, marking and maintaining exhibits; and you will be responsible for securing the courtroom at the end of each court session.
Lastly, you will act as backup to the Judicial Assistant.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for Cover Letter and Work History/Resume Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.
Your cover letter and filename should include your name.
In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
Address the cover letter “To the Hiring Manager.
” Do not use a generic cover letter; please personalize your cover letter for this position.
We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume Attach your updated resume in the Resume / CV / Cover Letter section of the application.
Your resume and filename should include your name.
OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications (These must be evident in your resume or work history.
) The qualified applicants must have a high school diploma or equivalent AND Have at least 3 or more years of responsible experience in a moderately complex office or business setting demonstrating the knowledge, skills and abilities needed for this position.
OR Any combination of education and experience equivalent to 3 years of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications (These must be verifiable.
) None.
Requested Skills and Attributes (These must be addressed in your cover letter.
) Experience providing administrative support with strict deadlines in a busy business or professional setting.
Experience using software programs to manage information and complete work.
Experience providing customer service to people in challenging circumstances.
Skill explaining processes, procedures, or policies.
Experience identifying and safeguarding confidential information and materials.
Skill in writing or reviewing documents for accuracy and completeness.
Working Conditions This is a full-time position, and the work schedule is typically 8:00 a.
m.
to 5:00 p.
m.
, Monday through Friday.
It is eligible for overtime compensation for hours worked in excess of 40 per work week.
Occasional before or after-hours work may be required.
Regular trips to Family Court and Josephine County Jail to assist with court proceedings.
Daily contact with the public regarding court processes, including working with parties involved in civil, family, and criminal court cases.
Frequent email, phone, and in-person contact with people facing challenging circumstance who may be frustrated people or experiencing trauma.
Frequent email, phone, and in-person contact with people from diverse backgrounds.
Daily work with confidential documents and information.
Long periods of sitting are required while performing daily data entry input.
Lifting up to 25 pounds of office material or equipment may be required.
Regular use of the following equipment: multi-media, phone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
ADDITIONAL INFORMATION Criminal Background Check You will be subject to a criminal background check if you are a finalist.
Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility OJD does not offer visa sponsorships.
Within three days of hire, you will be required to complete the U.
S.
Department of Homeland Security's I-9 form confirming authorization to work in the United States.
OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies Apply now if you are interested in this or future vacancies.
This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference Eligible veterans who meet the qualifications will be given preference in the recruitment process.
To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.
The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials.
Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department.
As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity As an employer, OJD complies with Oregon’s pay equity law.
In this job profile, we offer candidates new to OJD the first step of the salary range.
For more information on pay equity, click here.
Employee Benefits Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program.
To learn more about this program, and how to qualify, please click here.
Questions and Support If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired.
Be prepared to describe the alternate format needed.
Workday related information and resources are available here.
For questions about a specific OJD job posting, call 503-986-5930.
The Oregon Judicial Department embraces equal opportunity and affirmative action.
We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.
The more inclusive we are, the better our work will be.